Office Manager

Immediate opening for Office Manager in Coconut Creek, Fl

The Office Manager is responsible for a range of critical organizational and operational functions including payroll management, facilities safety, HR functions, reporting, and the development/maintenance of job descriptions and work instructions. The ideal candidate will have strong organizational skills, exceptional attention to detail, and an ability to manage multiple tasks efficiently.

Primary Responsibilities:

  1. Payroll Management:

    • Process weekly payroll ensuring all employees are compensated accurately and timely.
    • Maintain up-to-date records of employee attendance, overtime, sick days, and vacation time.
    • Resolve any payroll discrepancies and liaise with payroll providers or software vendors as required.
    • Stay informed about local, state, and federal payroll regulations to ensure compliance.

  2. Facilities Safety:

    • Monitor and maintain a safe working environment, ensuring compliance with occupational health and safety regulations.
    • Schedule and supervise regular safety inspections and drills.
    • Coordinate with service providers for equipment checks, maintenance, and repairs.
    • Manage inventory of safety equipment and first-aid supplies.

  3. Human Resources (HR):

    • Assist in the recruitment process, including job postings, applicant tracking, and initial interviews.
    • Maintain confidential employee records, including contracts, performance evaluations, and disciplinary actions.
    • Coordinate employee training and professional development programs.
    • Address employee inquiries regarding HR policies and benefits.

  4. Reporting:

    • Prepare weekly, monthly, quarterly, and annual operational reports for senior management.
    • Collaborate with various departments to gather necessary data and insights.
    • Analyze and present operational metrics, identifying areas for improvement.
    • Maintain an organized record of all reports for future references.

  5. Job Descriptions & Work Instructions:

    • Develop and update detailed job descriptions for all positions within the organization.
    • Collaborate with department heads to establish clear work instructions for various tasks and processes.
    • Regularly review and revise job descriptions and work instructions to align with evolving business needs.
    • Ensure all employees have access to relevant work instructions and training resources.
    • Delegate to other staff members who may be a better use of time. 

Qualifications:

  • Bachelor’s degree in Business Administration or related field.
  • Minimum 3 years of experience in an office management or administrative role.
  • Familiarity with HR best practices and payroll systems.
  • Knowledge of occupational health and safety regulations.
  • Proficiency in Microsoft Office Suite and office management software.
  • Excellent verbal and written communication skills.
  • Strong problem-solving abilities and analytical skills.

Benefits:

  • Competitive salary and benefits package.
  • Opportunity for professional development.
  • Collaborative work environment.

Monday to Friday 8:30am - 5pm
10 Paid Holidays
Earn 1 PTO for every month worked